Completing the NBHWC coaching log: a worked example

The NBHWC coaching log is a 50-row table you sign. Each row records one qualifying session, using a code instead of your client's name, and the signature at the end is an attestation that the sessions happened as listed. Below are worked rows, a blank layout to copy, four recording problems and a mapping from a Robin logbook export to the form.

Get the form itself from NBHWC rather than from here. It is inside the Board Exam Application Packet, January 2026 version, and the coaching-log page also offers a standalone download. Use the current official form when you apply. The worked rows and blank layout below are illustrative working aids, not NBHWC-approved templates or accepted submissions.

Do the eligibility check before you transcribe

Transcription is not the moment to decide whether a session counts. Before a session reaches the form, confirm all of these:

• It is dated after the final Practical Skills Assessment pass date verified by your NBHWC Approved Training Program.
• The client is not a friend, family member or current classmate. The live page says "current classmates" while the packet says "classmates"; former classmates need clarification. Separately, neither source expressly settles reciprocal exchanges. Ask NBHWC before relying on either arrangement.
• The session ran at least 20 minutes as delivered. The session rules give the full test.
• At least 75% of it went to coaching facilitation rather than education.
• It used a permitted live format: in person, by phone or live interactive technology. Text-based sessions are excluded.

Exclude sessions that fail these rules; hold unresolved arrangements out of your submission until you have clarification.

What every row has to carry

The coaching-log page lists three items each session "must include": the full date in MM/DD/YYYY, a coded identity for the client, and the length of the session. That short list is not the whole form. The log in the January 2026 packet, and the worked example on the page itself, both use seven columns.

The two number columns record different things. The first is your position in the log. The sixth is the count with one client. In NBHWC's published example, its row 1 is session 6 with client X23, and its row 3 is session 3 with client X25.

Three worked rows

Fictional, and illustrative only. They assume a programme-verified PSA pass date earlier in 2026, eligible clients screened before the sessions, and every session rule met.

Reading across row 2: the second session with the same coded client, a week after the first, so the client code stays C01 while the session number moves to 2. Row 3 is a group of four, which counts once, and its session number restarts at 1 because it is the first session with that group.

The dates are 3, 10 and 12 August 2026 written in American order. If you keep your working records in day-first format, convert them deliberately and check the result, because 08/03 and 03/08 are both plausible dates.

A blank layout you can copy

Keep your working version in a spreadsheet with these columns, then transfer it into the official form. The headings below follow the fields in NBHWC's form.

If you keep a key mapping codes to people, store it separately and securely, with access restricted to those who need it. Do not submit the key with the log. Review topic summaries too: codes alone do not prevent identification through narrative detail.

Four recording problems to fix

These examples show errors to correct before signing; they are not predictions of NBHWC application decisions.

A row carrying a real name. A client's name in the coded identity column defeats the purpose of the column and puts that person's identity into an application file. Use the code.

A row dated before the PSA pass. The session may have been good coaching. It is not loggable, and the date on the row is the evidence against it.

A 19-minute session recorded as "20 min". Rounding up to reach the threshold is a false statement on a form you sign. Record what you delivered, and run another session.

A row with the topics column left blank. The packet asks for "[a] general overview of the topics discussed with your client". Complete the topics column with a brief, non-identifying overview.

Moving a Robin logbook export onto the form

Robin's logbook is a working record, not an NBHWC submission. Its "All entries" CSV export gives you Date, Contact, Email, Minutes, Hours, Tags and Notes, and its summary export gives one row per contact with names, contact information and total hours. Neither is the NBHWC form, and the per-contact hours summary in particular cannot stand in for 50 session rows, because NBHWC counts sessions rather than hours.

Use these five steps to prepare a draft log:

1. Filter to the sessions you have already confirmed eligible, and drop everything else.
2. Replace Contact with your coded identity, and delete the Email column entirely. Do not carry names or email addresses into the application.
3. Check Minutes against the actual session you delivered, including any education within the permitted proportion. Robin's logbook Help page describes automatic entries using time on the call. Remove time spent receiving coaching or doing separate administration; do not treat the whole call duration as qualifying time.
4. Add or map the fields the official form requires: individual or group with participant count, the session number with that client, a short non-identifying topic summary, and the row number. Review any exported Notes rather than copying confidential detail into the topics column.
5. Reformat dates to MM/DD/YYYY.

Check the columns in your downloaded CSV before using this mapping. Robin's records do not establish NBHWC eligibility, and the official form controls your submission. Exports respect your current view and filters, so make sure you have included all the eligible entries you intend to transfer.

Before you sign

Revisit the complete eligibility check above, then check the form once the 50 rows are complete:

• Exactly 50 rows, numbered 1 to 50.
• Every date after the verified PSA pass date, and every date in MM/DD/YYYY.
• Every client code used consistently, with no real names, emails or identifying detail anywhere on the form.
• Every session at least 20 minutes, recorded as delivered.
• Every group row marked as a group with its participant count.
• Session numbers accurately reflecting your work with each client. They need not start at 1 in this log: NBHWC's own example starts with a client's sixth session.
• No blank cells in any column.
• Topics described generally, with no detailed clinical narrative.

Then sign. The packet's attestation reads: "On my honor, I attest/certify/promise that I provided the above listed coaching sessions as noted. In each listed session, at least 75% of the time was spent coaching, rather than solely educating." You date it and submit it with your letter of completion and your education or work-experience documentation.

If your employer will not let you log sessions

NBHWC publishes one alternative. Applicants "limited by their employer's regulations" may submit a letter from their supervisor, on company letterhead, stating that they have completed 50 health and wellness coaching sessions of at least 20 minutes each, of which at least 75% of each session was devoted to coaching facilitation and not education. The letter "must include the dates within which the most recent 50 sessions occurred in."

That route exists for a specific restriction. It is not a general shortcut for anyone who would rather not fill in the table, and the published exception does not waive the other session-eligibility rules.

Related guides: Becoming NBC-HWC · Finding practice clients for your 50 sessions · Coaching accreditation explained.

Sources

Official sources checked 11 September 2026.

• NBHWC, Coaching Log Requirements: the session criteria; the three items each session "must include"; the seven-column worked example with rows X23, X24 and X25; the employer-restricted supervisor-letter alternative and its exact conditions; the standalone log download.
• NBHWC, Board Exam Application Packet, January 2026 version: the 50-row log form and its column headings; "A general overview of the topics discussed with your client"; "Only coaching sessions that occur after passing the PSA may be included in the coaching log"; the signed attestation; the application document list.
• Robin Help, Your logbook: CSV export columns, automatic call-duration entries, per-contact summary and export filters. Product documentation, not an NBHWC approval.
• NBHWC, standalone coaching log: seven columns, 50 rows and the same signed attestation as the January 2026 packet.