Preparing your EMCC EIA evidence: a working checklist for logs, reflection and the portfolio

This is a preparation resource. The blank grids below are Robin's working formats, for organising the information requested in the EMCC application and its linked logs. They are not EMCC templates or an approved upload format. Download the current application from the EMCC Global EIA page. Its linked Reflective Practice Log allows other suitable formats, including mind maps and visual records; check the instructions for each item rather than assuming every log has one mandatory layout.

Requirements checked on 11 September 2026 against application V1.13 and the logs it links. The application described is the Foundation, Practitioner and Senior Practitioner form. Master Practitioner runs through a separate professional dialogue and contribution route, so the shape of its evidence differs.

Start by naming your pack

Before you write anything, write down four facts and keep them at the top of your working file:

• The level you are applying at. The levels and routes guide explains all four.
• Your route: through an EQA-accredited provider, the Five Day Challenge, or self-guided. EQA accredits the training programme; EIA is your individual accreditation.
• The exact document names and version dates you downloaded, for example application V1.13.
• The date you downloaded them.

Forms get revised. If your application sits unfinished for six months, the version date is what tells you whether to re-download.

Application V1.13 exempts the five feedback items and five reflections where EQA or equivalent education and training was completed in the last two years; it also has an exemption checkbox for evidence already covered through other validated credentials. The criteria sheet still describes a five-year EQA threshold for submitting reflections. Use the current application and ask EMCC which exemption applies to you if those documents lead to different answers. Do not assume an exemption from submitting evidence removes the need for ongoing reflective practice.

What the current application asks you to organise

The five reflections are not five of the same thing. The application splits them: one supervision reflection, three reflections on three individual clients and one CPD reflection.

Evidence map

Copy this and fill it in. The "where it lives now" column is the one that saves you time later, because it turns "I need feedback" into "I need to email Client C."

The three logs

The application links separate client, CPD, supervision and reflective-practice logs. Their layouts differ from the learning sections inside the application.

The Client Log has a client-profile sheet (dates, identifier or initials, organisation, role, contracted focus and linked notes) and an hours-summary sheet (date, client, organisation, role, hours and areas worked on). The CPD and Supervision Log templates use date, hours, type and competence areas covered. The application additionally asks for CPD learning and supervision learning/reflection.

The working rows below combine those needs for preparation; they do not reproduce a single official form. Keep the categories identifiable. Do not assume an hour of supervision can also fill a CPD shortfall without checking your route's guidance. The supervision and CPD guide covers the ratios and what counts.

Client log row: blank and worked

Blank, ready to copy:

A fictional filled row:

"C-07" is the coded identity. Keep the key that maps codes to real people in a separate file from the evidence you send, and only where you are entitled to hold it.

CPD log rows: blank and worked

Fictional:

"Attended webinar, 3 hours" records that you turned up. The sentence about the sponsor records what changed in the practice.

Supervision log rows: blank and worked

Fictional:

Writing about your choices and learning

Alongside what happened, explain your choices, learning and any resulting change in practice. Use these prompts in order:

1. The situation, in two or three sentences, with the client anonymised.
2. The choice you made as a coach at the point it mattered.
3. What informed that choice: a model, your supervisor, an ethical consideration, a hunch.
4. What you learned, from the client's response, feedback or supervision.
5. What you changed.
6. Evidence that the change showed up in later practice.

A fictional worked example, in that shape:

Client C-07 arrived at session four saying the delegation plan had not moved. I noticed I wanted to problem-solve the plan. Instead I asked what had made the first step feel unsafe, and then stayed quiet.

I made that choice because the previous session's feedback had told me I was moving to solutions quickly, and because the contracted focus was the client's own decision-making rather than the plan itself.

What she said next was about her relationship with the team member, not the task. She named that in the session as the thing she had been avoiding. My supervisor and I looked at the same pattern in another case on 8 May: I fill silence when I am uncertain.

Since then I have been leaving the pause after a question rather than adding a second question. In sessions with C-09 and C-11 the client spoke first each time, and C-09's feedback form mentions having space to think.

This is an illustrative working length. The application and reflective log reviewed do not set a word count for these five reflections.

Client feedback

The reviewed application asks for five items unless an applicable exemption removes that requirement. Confirm your route's position before requesting them.

Ask while the relationship is live, or soon after it ends. Request feedback while the client can refer to specific sessions. Track requests so you know where you stand:

Never write feedback on a client's behalf, and never adjust the wording of what they sent you. If a client will not give feedback, ask a different client.

Confidentiality

Minimise what identifies anyone. Use client codes in your working notes, keep the code key separate, and check what you agreed with each client and, where there is one, with the sponsoring organisation before you include anything in an application.

Do not paste confidential client material into general-purpose AI tools while drafting reflections. Removing names alone may not prevent identification; work from your own learning without exposing a client's story.

If you keep records in Robin's logbook, treat the export as working material. It is a record of what you entered; it is not an EMCC-approved portfolio and no reviewed EMCC document accepts it as a submission format. Check durations and your own role/tag classifications rather than assuming the export establishes what counts, then prepare the application and supporting records in the formats permitted for your route.

Final reconciliation

Run this before you submit.

• The totals on the application match the totals in my client log, added up again from the rows.
• Every hour in the log has a date, a client code and a delivered duration I can defend.
• Where required for my route, the five current reflections cover one supervision session, three individual clients and one CPD activity; the required period and any exemption are confirmed.
• Five client feedback items are present, or the exemption that removes some of them applies to me and I have confirmed that.
• CPD, supervision and client hours sit in their own logs, with any proposed overlap checked rather than assumed.
• Supervisor feedback is in hand.
• Training and prior-learning evidence covers what I claimed in the personal statement.
• Identifiers follow the current form and agreed confidentiality arrangements; unnecessary identifying details are removed. If a required field conflicts with those arrangements, I have asked EMCC how to proceed.
• The application and supporting record versions match my current route, including links inside the application.
• Anything I was unsure about has been put to EMCC Global for my level and route, and answered.

If an eligibility question is still open, ask it before you submit rather than after.

Related guides: EMCC practice requirements · Coaching accreditation explained.

Sources

• EMCC Global EIA: routes and level scope. Checked 11 September 2026.
• EIA application V1.13: sections 1–4, declaration, two-year education exemption, learning records and optional case studies. Checked 11 September 2026.
• EIA criteria V1.1, © March 2024, annual review April 2025: feedback/reflection periods; five-year reflection wording differs from the application. Checked 11 September 2026.
• Client Log, CPD Log, Supervision Log and Reflective Practice Log: fields, three individual-client reflections, and permission for other suitable reflection formats. Checked 11 September 2026.

The grids, prompts and examples here are Robin preparation tools, not official forms. All worked examples are fictional.